CAPITAL OUTLAY COMMITTEE
JANUARY 26, 2012
MINUTES
The meeting of the Capital Outlay Committee was held at 7:00 pm in the Selectmen's Meeting room and was called to order at 7:00 p.m. by Chair Paul Linehan.
Members Present:
Chair: Paul Linehan
Board of Selectmen: Walter "Joe" Roach and Bill Heitin
Finance Committee: Gordon Gladstone and Brian Fitzgerald
School Committee: Jeffrey Cruzan and Emily Smith-Lee
Planning Board: Alan Robbins
Others Present:
Town Administrator: Benjamin E. Puritz (ex-officio)
Finance Director: Bill Fowler (ex-officio)
Fire Chief: Jim Wright
Superintendent of Schools: Tim Farmer
Assistant Superintendent of Schools: Glenn Brand
Director of Information Technology: John Marcus
Ken Wertz - Director of School Dept. of Maintenance and Operations
1. Administrative Items
Chair Linehan asked the Capital Outlay Committee members to introduce themselves.
Approval of December 1, 2011 Minutes
VOTED: (6-0-0) Voted unanimously to accept the meeting minutes of December 1, 2011
2. Review of the Capital Outlay Tour
There was a brief discussion in regard to the Capital Outlay Tour held on January 15, 2012.
3. Review Preliminary Budget Spreadsheet
Chair Linehan reviewed with the Committee the Preliminary Budget Spreadsheet in re the Capital Requests.
CIVIL DEFENSE
Emergency Management Kit $14,662
· Finance Director, Bill Fowler says that this does not meet the Capital criteria and is inappropriate bundling.
Split (passdown) Truck $20,000
· Town Vehicles are passed down each year from various departments to other departments – This is more of an in-house transfer.
EMERGENCY MANAGEMENT
Generator at Hixson Farms $15,000
· Could this be funded by the Community Preservation Committee? B. Fowler to contact Cory Snow, Chair of the CPC.
Install emergency generator at the Community Center $25,000
FIRE & POLICE DEPARTMENT
Twenty-six (26) radio interface units $39,000
Electrically operated ambulance stretcher $15,000
One (1) CPR Chest Compression System $15,000
Two (2) new technology thermal images $30,000
Safety Building Study $100,000
· It is the consensus of the Committee that an overall evaluation of the Town’s facility needs i.e., Town Hall, Library, Fire, Police and what the Board of Selectmen wants to do before we go forward with this request and that the request should be $125,000.
Replacement 1994 Ladder Truck $925,000
BUILDING MAINTENANCE
Trailer replacement $75,000
ROADWAY IMPROVEMENTS
Pond – Ames to Rotary $145,000
Pond – Ames to Rotary sidewalk $160,000
Massapoag – Morse to Lakeview $176,000
Massapoag – Morse to Lakeview sidewalk $215,000
(Maintenance of roadways are made up of Chapter 90 monies)
EQUIPMENT REPLACEMENT
Large Dump/Plow Truck $182,200
Foreman Truck $111,000
Eng’g/BOH/F&G/Ops Pickup/SUV $30,000
WATER – (Water debt outside Capital regular debt borrowing)
This is a new category this year for Capital Outlay.
Massapoag Ave. Main – Lakeview $130,000
Well #4 Generator $125,000
INFORMATION TECHNOLOGY
Virtualization of Town Servers $100,000
RECREATION
Bathrooms at Memorial Beach $70,000
Total Town $2,717,862
SCHOOL
Discussed was the reallocation of $70,000 from the High School Roof.
B. Fowler to discuss with the COC as to where the reallocation monies or
unused capital funds should go at the next meeting.
SCHOOL CAPITAL REQUESTS
Technology – DW Infrastructure $200,000
Technology – DW (COWS) & Desktops $138,000
Interactive White Boards – DW $ 90,000
Bldg. Improvements – Boiler Heights $150,000
Bldg. Improvements – DW Door Locks $97,514
Bldg. Improvements – School Street $13,236
Department Equipment – SPED Vans DW $29,000
Total Schools $717,750
All above items are five-year terms. What we do FY’2013 impacts FY’2014
4. Capital Deliberations
Capital deliberations and vote was deferred until the next Capital Outlay meeting scheduled for February 16, 2012 at 6:30 p.m. in the Selectmen’s Meeting room.
5. Next Meeting – Thursday, February 16, 2012 at 6:30 p.m. Selectmen’s Meeting room.
6. VOTED: (7-0-0) to adjourn the meeting at 8:45 p.m. - unanimous